Giancani Associates is a full-service corporate event management firm. No matter how large or small the event, conference or gathering, we will put our commitment to quality and our unwavering devotion to detail to work for you.

Overview
Running a conference or training event is more often than not an additional project for the “chosen” employee and the amount of planning and organization is often not appreciated until it is too late. Giancani Associates are skilled in implementing the many stages of event management and our experienced staff will organize and co-ordinate the event for you allowing your staff to continue with their “day job”!

At Giancani Associates, we are strongly committed to the needs of our clients as our first priority. Our approach is first and foremost a customer oriented one and we build our service around your needs. You may wish for us to take on the whole event from conducting initial market research, identifying speakers, marketing the event and managing the day itself.

Whatever your aims we will work with you to provide the event you wish to host. You may be aiming to achieve revenue from an event, launch a publication, promote best practice within a company or Go-Live with a project.

Attention to details is crucial in making a conference add value for the delegates and at Giancani Associates we believe in getting all the aspects of the event right. From the initial marketing to the post event evaluation, we believe it is vital to get everything “just right”.

Last but not least … we make the events happen for you.

Project Management
Most organizations know that staging a conference or similar event is an added pressure that often falls down the list of priorities, very often slipping off the list altogether. When it does go ahead, valuable staff time is lost and what started as a small project can become a mammoth task.

That’s where Giancani Associates can come in. Not only do we take the pressure off by doing the work, but we allow you to focus on the reason why you wanted the event in the first place and help maintain the inspiration for making it happen
Controlling the big picture is vital to the success of any event. From program development, marketing and event logistics to resource allocation, sponsorship programs and financial management, we help you manage it or we manage it for you.

We'll develop a Critical Path to ensure everyone knows who's doing what and when and we'll script out the Timed Order of Proceedings so that all elements of the program proceed flawlessly.

Event Logistics
At Giancani Associates we know that paying attention to the smallest detail can make the biggest difference. Our logistical services include:

Selecting and evaluating sites; Booking and setting up rooms; Coordinating suppliers and service providers; Negotiating contracts; Arranging travel and transportation; Coordinating catering, food and beverages; Arranging technical set-ups; Video co-ordination (pre and post production); Special effects; Staging design and construction; Designing and installing signage; Coordinating security and ensuring proper protocol; Recruiting, training and supervising volunteer workforces; Preparing detailed function sheets for each segment of the program; Developing staff and volunteer management plans; and Attending to all details that are unique to your event.

Communications, Marketing and Promotion
From concept to delivery and across all media, Giancani Associates develops and executes targeted communication plans and promotional strategies aimed at maximizing participation. We'll coordinate the design of your image concept and look. We'll layout and format all of your marketing materials. We'll develop and maintain your event web site.


Program Development
Using a variety of techniques, we bring together experts and facilitators, keynote speakers and presenters in a cohesive structure designed to impart knowledge and gather information.

We'll help you develop your conference/event theme and build a program structure geared to engage your target audience. We'll design and manage creative social, guest and special event programs and networking opportunities.

Sponsorship Programs
At Giancani Associates, we understand the importance of a successful sponsorship campaign. We help develop sponsorship programs and targets, identify and approach potential sponsors and prepare benefits packages to maximize sponsor participation. We'll manage your sponsorship program to make sure that your sponsors get the benefits they're entitled to.

Registration and Accommodation
We recognize that Registration is the front door by which most delegates will form their first impression of your event. We make sure all your delegates feel like VIPs.
We use a sophisticated online registration process that allows us to collect all the necessary information about your delegates' participation and accommodation requirements. We provide customized, regular status reports and coordinate mailing lists. We will process your delegates' payments, provide invoices and receipts and confirm their participation.

Financial Management
Giancani Associates financial management reporting processes and controls provide peace of mind that your dollar is accounted for. Our reports enable you to effectively manage expenditures, cost and progress.

Special Events
No matter what the event, success depends on detailed planning, open and ongoing communications and professional management. We bring together entertainment, creative staging and stunning decors guaranteed to make your gala, training conference, awards program or corporate event extra special!


On-Site Management and Production
We all know how important it is to keep things on track and rolling smoothly during the event. Our trained professionals ensure things happen according to plan. Our team is there for you, ready to spring into action-especially when the unexpected occurs!

At Giancani Associates, our role is to work with you, understand the needs specific to your event and deliver the services you require to ensure a successful experience
We follow up and prepare for future events concluding each event with a comprehensive written report and evaluation of how the event achieved your goals, with suggestions for the coming year.